The Responses tab on the Responses page is where you can award lines in your RFQ and notify your suppliers. Click on Award and Notify to get started.
You can choose to award by the Supplier and/or by Assignee, as well as if for "All items" or "Only selected items".
Check the specific Notifications Options if you want notices to be sent to the "Supplier, Vendor, or Buyers". The "Supplier" is referring to the company that received the RFQ and quoted. The "Vendor" is the company marked in your RFQ in the Vendor column as the one who will manage the distribution, when it's different than the supplier.
It will allow you when checked to "Exclude any 'CO' items", which are lines that have a "Copied Over" Price from Ref. Price, from the notifications.
You can also choose to include a "Notification Message" within the text field. Click on Apply Award to finish.
When the Notify Vendor/Supplier box is checked when applying awards, an email notification to the vendor/supplier will allow the recipient to download an Excel file with their awarded lines. The link provided in the email has a security key embedded.
The awards file will have the following fields as available: IPN/CPN, Plant, Subcontractor, Quota, Supplier, Vendor, MPN, Manufacturer, Currency, Qty, Description, UOM, Price, Markup, Unit Cost, Package Type, Start Date, Expire Date, Incoterms, and Incoterms Location.
Only if you are an admin or a member with the permission of “Award and Notify” will you be able to award all line items. When you're the Assignee member, then you can can award only if the selection of items is for lines where you are the Assignee. If you select a mix of lines that you have permission to award and others that you don’t, then the system will award only the lines that you have permission to award.